MPHI is a Michigan-based and nationally engaged, non-profit public health institute. We are a team of teams, process and content experts, dedicated to building A world where tomorrow is healthier than today!
Title: Administrative Assistant – BCAEO
$18.45 – $26.12 / Posted Thru: 12-5-23
Location: Remote/Virtual – Must Live in Michigan
Subject to Change Based on State of Michigan Requirements
Purpose: This position will serve as the Administrative Assistant reporting to the Deputy Director of the BCAEO by providing administrative support activities. This position is responsible for collecting and tracking detailed grant expenditures, maintaining electronic processing schedules, scanning, and logging reports and grant data, designing flyers, training material, and handout/guides in print, digital, and video, researching and summarizing information based on grants and projects, and supporting team activities. Frequently performs duties under stressful conditions, i.e., heavy workloads, tight deadlines, and confidential materials.
Duties and Responsibilities:
Provide direct office support to the staff as directed by the Deputy Director. Must understand the contract grant flow process, monitoring sequence, and internal workflow in processing federal grants.
Qualifications/Requirements:
Education: A high school diploma or equivalent required; education with course work in word processing, and grammar; one to two years of related and progressively more responsible or expansive work experience in maintaining account ledgers, word processing, editing, composing correspondence, taking minutes/notes, spreadsheet, database, desktop publishing, and/or presentation software.
Experience: A minimum of three years of Administrative Assistant related experience.
Important Skills and Characteristics:
Work Environment and Physical Requirements: Job may require moderate physical effort including lifting materials and equipment. It will also involve viewing a CRT or VDT screen 60% to 85% of the time and the use of other standard office environment. Must be proficient with Microsoft Office Suite, smartphones, tablets, and web technology. This position will require the Administrative Assistant to support mobile staff members, located at home office sites, satellite locations, and other spaces as required.
Travel: Travel throughout the state to the training center satellite locations and partner facilities will be required. In addition, travel to conferences and other state and out-of-state events may be required.
IMPACT ON PROJECTS, SERVICES AND OPERATIONS: The Administrative Assistant has a direct impact on the success of the MDHHS programs administered by BCAEO.
REQUIRED COMMUNICATION
Contact Person/Group Frequency Purpose
Melanie Sanford Daily Management/Support Activities
Kris Schoenow Daily Coordination
“For purposes of employment standards, this classification is “Non-Exempt” from the overtime provisions of the Fair Labor Standards Act.”
MPHI works with you to promote health for everyone. Together, we will build a world where tomorrow is healthier than today!
MPHI is an EEO/AA employer that participates with e-verify.
MPHI is an Affirmative Action/Equal Opportunity Employeer
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