Looking for Human Resources Project Administrator at Orlando, Florida Full Time

The Human Resources Project Administrator is primarily responsible for the completion of projects assigned by the SVP of Team Member Services (TMS). This position will also serve as the SVP’s Administrative Assistant and assist with travel planning, scheduling, reports, meeting logistics, basic IT support and other duties as directed. This position will serve as an organizational confidante to the SVP and perform all duties of the job with the highest degree of confidentiality, discretion, proactivity, and professionalism.

Responsibilities:

• Propose projects and deliverables in support of TMS objectives
• Recommend formats for tracking and reporting on projects
• Partner with Team Members at all levels and departments to accomplish project objectives
• Prepare professional, accurate and quantifiable reports and presentations for the SVP of TMS
• Assist in PowerPoint preparations
• Meet deadlines with both speed and accuracy
• Create and maintain a strong partnership with Benefits and Payroll Team Members
• Facilitate written communications from both internal and external sources
• Conduct bi-weekly timekeeping for the direct reports of the SVP of Team Member Services, Corporate TMS Department, Talent Acquisition Department, Foundation Department
• Organize travel in conjunction with Westgate Business Travel (air, hotel, car rental, etc.)
• Reconcile monthly expenses and Corporate credit card statements for the Corporate Team Member Services Department and Talent Acquisition Department
• Plan, schedule, and organize Company-related functions/events as required
• Serve as a resource for all TMS areas of responsibility
• Advise SVP TMS on Team Member and organizational issues, dynamics and opportunities
• Create and maintain databases, spreadsheets, forms, tables, and charts to organize information for reports
• Effectively communicate and advise TMS Team Members in resort and corporate locations
• Build and cultivate positive and effective relations with all Westgate departments, Team Members and vendors
• Develop and maintain an organized and complete electronic filing system
• Always provide a professional image through appearance, dress, behavior, and communication
• Promote CFI/Westgate Resorts’ philosophies
• Perform special projects as assigned by the Team Member Services or Foundation teams, including but not limited to:
  • Departmental/functional audits
  • Policy drafting/formatting
  • Creative/print requests