LONG Building Technologies Looking for Administrative Assistant at Littleton, CO Full Time

POSITION PURPOSE

You will perform critical administrative and clerical tasks that support the Building Environment Business Unit. You will become a valued member of the team that handles an advanced, varied, and dynamic administrative workload.

Compensation Range: $20 – $23 per hour plus potential profit share.

Benefits: Medical, Dental and Vision Insurance, Basic Life, Short-Term and Long-Term Disability (100% paid by LONG), Voluntary Life Insurance, Accident and Critical Care Insurance, Employee Assistance Program (EAP), 401(k) with Employer Matching contributions, Paid Time Off (beginning day one), Paid Community Service Day, 8 Paid holidays, Pet Insurance, Legal and ID Shield benefit, tuition reimbursement. Great place to work certified for 5 years running.

Essential Duties And Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties or tasks may be assigned as required. Management may modify, change, or add to the duties of this description at any time without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential duties and responsibilities include the following (include at least 5 items):

• Develop understanding of basic construction and engineering project flows and processes.
• Assist Bid Coordinator with managing Bids inbox by monitoring, prioritizing, and processing bid requests from sales personnel, project managers, subcontractors, and general contractors.
• Interacts with customers as necessary (Ex: request plans, specs and addendums or clarifications on bids to ensure data entering accurate records).
• Assists Bid Coordinator in the monitoring, flagging for entry, deletion, and accurate distribution of LBE mailbox order acknowledgements, shipping reports, and factory correspondence.
• Support the training of Corporate Administrative Assistants.
• Maintain COBE Training Materials on OneNote.
• Assists with customer appreciation and manufacturer product shows to include preparation, hosting, setup and takedown.
• Other duties as assigned, including general administrative support of Building Equipment group.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to do so. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This includes the following:

• High School diploma or equivalent
• Experience with Microsoft Outlook, Word, and Excel
• Good written and verbal communication with all levels of the organization
• Strong customer service skills with the ability to work independently while consistently meeting deadlines.
• Excellent multitasking, time management, and task prioritization.
• Problem solver with a high attention to detail.

Preferred Qualifications

• Familiarity with Microsoft Dynamics CRM.
• Basic reporting queries using SSRS.
• 2 years of office related clerical/administrative experience
• No candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you!

Working Conditions

The working conditions/requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

• Routine sitting, lifting, bending, and kneeling.
• Ability to lift 25 lbs. from floor to countertop and countertop to floor.

Environment

• Indoor, office environment

Hazards

• None

COMPETENCIES

To perform this position successfully, an individual must display the following leadership qualities and/or be able to work within the following supervisory relationships.

• LONG expects its employees to understand and meet customer needs, collaborate effectively with colleagues, manage potential hazards and risks, and engage with and contribute to the community. These values are a part of our core values which are used as performance metrics and are an integral part of the company culture.

At LONG Building Technologies, we don’t just accept difference – we celebrate it and we thrive on it for the benefit of our co-workers, our customers and our company. We are proud to be an equal opportunity employer and an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status