Lone Star College Looking for Coordinator III, Honors & International Education Business Services at Houston, TX  Full Time

PURPOSE AND SCOPE:

The Coordinator III, Honors and International Education (HIE) Business Services, provides oversight and facilitation of day-to-day and some long-term business operations for the Honors and International Education department. Responsible for coordination of support functions, such as reviewing and maintaining reports, records, and directives, and confers with others to obtain data required for planning department activities, such as prioritizing work, status of work and problems encountered. Provides guidance and collaborates with other department and campus staff. Facilitates budget planning and assists in the continuous monitoring of costs and budgets. Responsible for coordinating budget planning process and for continuous implementation of department practices and procedures to ensure compliance with local, state and federal regulations, including but not limited to tracking budget expenditures for the department.

ESSENTIAL JOB FUNCTIONS:

1. Manages assigned location budgets, as well as auditing and monitoring multiple department budgets within the assigned locations. Involves analyzing data, performing research, preparing reports, and resolving and/or offering recommendations for resolutions to budget issues, working with system administration
2. Balances financial queries, prepares schedules and sets deadlines to ensure efficiency of workflow
3. Implements department business procedures and tasked with ensuring related internal compliance or compliance with local, state, and federal regulations as applicable
4. Works closely with campus locations for the coordination of various business operations and accounting activities, including payment of invoices, expense reports, initiating requisitions and purchase orders, research and reconciliation of accounts, and travel expenses
5. Monitors cost and budgets and assists with budget recommendations; responsible for making some budget recommendations
6. Communicates and coordinates with department vendors and various LSC departments like Facilities, OTS, Courier, and Purchasing for a variety of tasks
7. Conducts research, collects data, and creates a variety of reports, presentations, correspondences, and communications (including hard copy and digital documents)
8. Assists with honors and international projects/logistics for various projects, including but not limited to the Honors International Capstone project
9. Assists with training and monitoring of support staff with regards to budgetary processes and Honors and International business operations
10. Utilizes SharePoint site and provides administrative support as directed
11. Coordinates budgetary support for multiple projects, events, conferences, travel, etc.
12. Takes part in and/or leads special projects as needed. May provide financial and other operational support for divisional events
13. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong attention to accuracy and detail
• Knowledge of purchasing and procurement processes
• Excellent knowledge of general office and software applications
• Ability to learn new software
• Ability to prepare and analyze reports
• Possesses excellent organizational skills
• Strong multi-tasking abilities with the ability to prioritize duties
• High level of customer service and interpersonal communications competency

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE & CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards
• Some travel may be required

REQUIRED QUALIFICATIONS:

* Bachelor’s Degree and at least 1 year of related work experience, or an equivalent combination of experience and education