IntegriChain Looking for Admin Executive – Human Resources Operations at Pune, Maharashtra, India Full Time

IntegriChain is the data and application backbone for market access departments of Life Sciences manufacturers. We deliver the data, the applications, and the business process infrastructure for patient access and therapy commercialization. More than 250 manufacturers rely on our ICyte Platform to orchestrate their commercial and government payer contracting, patient services, and distribution channels. ICyte is the first and only platform that unites the financial, operational, and commercial data sets required to support therapy access in the era of specialty and precision medicine. With ICyte, Life Sciences innovators can digitalize their market access operations, freeing up resources to focus on more data-driven decision support. With ICyte, Life Sciences innovators are digitalizing labor-intensive processes – freeing up their best talent to identify and resolve coverage and availability hurdles and to manage pricing and forecasting complexity.

We are headquartered in Philadelphia, PA (USA), with offices in: Ambler, PA (USA); Pune, India; and Medellín, Colombia. For more information, visit www.integrichain.com, or follow us on Twitter @IntegriChain and LinkedIn.

Job Description

Let’s break down the basics:

• Location: Pune, India
• Manager: Senior HR Manager, India
• Direct Reports: None

What this role entails:

• Overseeing all administration related activities namely Housekeeping, Office Infrastructure management, Travel, Insurance, facilities planning, security, transportation, and AMCs.
• Governing and supervising maintenance and upkeep of organizational assets like office premises, liaison with building office management
• Organizing corporate lunches, outings, sports events, dinners, performance and spot awards, certificates etc. in coordination with HR Leadership.
• Manage any statutory compliance related activities including government & local authorities’ regulations fulfillment. (PF, Gratuity, ESI etc.)
• Capable of handling procurement function and managing cash expenses through petty cash.
• Manage International and Domestic Travel, Travel Insurance, and Visa Assistance for International travelers; partner with 3rd party providers and provide employee education and details on what information is needed to prepare for travel. Scrutinize expense claims of employees traveled, and then send for final approval.
• Vendor management with contractors on an as needed basis.
• Ability to organize employee engagement activities which involve Event management on various occasions.
• Manage the Company Insurance schemes, Mediclaim, Accident and Term Insurance. Coordinating with the vendor for additions, deletions, and reconciliations. Working with the employee and vendor for any claims raised.
• Procuring and distributing employee gifts – birthdays, anniversaries, new joiner kits etc
• Arranging and coordinating for visiting cards, Meal Cards, Laptop Bags, Access Cards – liaising with the relevant vendors for procurement.
• Liaising with vendors for procuring various services; negotiating with them for cost effective prices.
• Partner with Finance and other HR team members to ensure processes are followed accordingly
• Other duties as assigned by HR Leadership

Qualifications

What you’ll need to thrive in this role:

• Flexible and adaptable nature
• Organized with an ability to prioritize and consistently follow-through with a strong sense of urgency
• Ability to manage multiple projects with multiple deadlines
• Team spirit and ability to positively engage with people at all levels
• Ability to handle sensitive and confidential information
• Solid communication skills in English (verbal and written)

What You’ll Bring To The Table

• High school diploma or equivalent required; Associates degree in office administration or related field preferred.
• At least three years of administrative experience is required.
• Basic knowledge of employment practices and labor legislation
• Good verbal and written communication skills.
• Good organizational skills and attention to detail.
• Excellent negotiation skills
• Ability to prioritize tasks and to delegate them when appropriate.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.
• Prior success delivering on deadlines in a fast-paced environment preferred
• Prior experience working for a fast growing, mid-sized company preferred

Additional Information

What does IntegriChain have to offer?

• Mission driven: Work with the purpose of helping to improve patients’ lives!
• Excellent and affordable medical benefits + non-medical perks including Flexible Paid Time Off
• Robust Learning & Development opportunities including over 700+ development courses free to all employees

IntegriChain is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to race, color, religion, national origin, ethnicity, age, sex, marital status, physical or mental disability, gender identity, sexual orientation, veteran or military status, or any other category protected under the law. IntegriChain is an equal opportunity employer; committed to creating a community of inclusion, and an environment free from discrimination, harassment, and retaliation.