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Company Description Our portfolio of shopping centres are the hearts and hubs of our communities, creating a better everyday life for the 100 million visitors who visit us every year.
Together with our IKEA stores, we create meeting places for friends and families to have a safe and fun day out. We also develop land and invest in residential, office and other types of real estate to create vibrant destinations where people can live, work and play. With strong ambitions to grow our portfolio, we currently operate five meeting places in Malaysia and Thailand. These include IPC and MyTOWN in Kuala Lumpur, Toppen in Johor Bahru, the first phase of Klippa in Batu Kawan, and Megabangna in Bangkok. We are part of Ikano Retail, one of 12 IKEA franchisees and the only one owned by the family of Ingvar Kamprad, who founded IKEA in 1943. To learn more, visit our Ikano Centres website or LinkedIn page.
Job Description
About the job
To ensure a positive experience for tenants across Ikano Centres’ portfolio, the Tenant Admin Executive plays a fundamental role in ensuring a smooth and efficient onboarding process. This role involves providing comprehensive administrative support for the Tenant Administration team and ensuring accurate and efficient processing of lease documentation. This will be a temporary 6-month role and will be based in the Service Office Damansara.
Your assignment
- Maintain accurate tenant information in our database.
- Process and manage lease documents throughout their lifecycle (from sending them out to ensuring they are signed and stored securely).
- Assist with initial follow-up on tenant payments and maintain accurate payment records.
- Facilitate the online stamping process for lease agreements.
- Finalize lease agreements and ensure their successful delivery to all parties.
- Manage team calendar and communication, including scheduling meetings and maintaining efficient email workflow.
- Organize and maintain electronic and physical filing systems.
- Assist with other ad-hoc administrative tasks as assigned.
Qualifications
Your profile
- Diploma holder, preferably in Real estate-related field. Fresh graduates are welcome to apply; experience in Leasing or Tenant Administration within the Shopping Centre environment will be added value.
- Excellent English proficiency both in spoken & written.
- Advanced user of Windows (Excel, Word, PowerPoints, Outlook, CRM).
- Professional, reliable and detail-oriented. Capable of handling confidential information discreetly.
Additional Information
Please apply by 06 May 2024.
