Hawthorne Lane Looking for Executive Assistant to C-Suite Leaders at Washington, DC Full Time

This international finance company is seeking an Executive Assistant to support their busy C-suite leaders and act as a professional gatekeeper. This experienced professional is very confident in complex scheduling tasks including appointments, events, and travel across domestic and international calendars, tracking and data input, editing and proofreading, and communication. If you are a resourceful professional with first-hand experience supporting a devoted leadership team at the executive level, send us your resume today!

About the Job:

• Provide seamless scheduling coverage for domestic and international shared calendars regarding appointments, meetings, events and conferences.
• Execute travel booking and itineraries for CEO and C-suite leaders with a fine attention to detail.
• Compile and maintain organized reports and spreadsheets for budgeting purposes, including expense reports and invoice tracking.
• Act as a team-player with fellow support staff cross-departmentally and across international offices on shared deliverables.
• Assist with external vendor contacts for IT, catering, maintenance and building management needs upon request.
• Monitor deadlines, assuring objectives are progressing and initiatives are being met.
• Compose, draft, and edit meeting notes, formal correspondence, presentations, reports and spreadsheets pertaining to assigned tasks and projects.

About the Culture:

• Opportunity to travel with your executive when requested.
• Beautiful office located in downtown Washington, D.C.
• Industry leaders with impressive international portfolios. Ability to work and network with leaders in the industry.

About You:

• Eager. You bring direct Executive Assistant experience to the table; travel booking experience preferred.
• Connected. You bring A+ customer service into internal and external communication channels and pride yourself in relational skills.
• Malleable. You understand the priorities of your executives don’t always stay within working hours and make yourself available when necessary. Candidates with previous experience working in a finance or legal background are encouraged to apply.
• Tech advanced. You are confident across Microsoft Suite and enjoy troubleshooting.
• Discrete. You practice confidentiality as your executives trust in your responsibilities.
• High-touch. You cater to the needs of stakeholders while providing the highest-level of active listening and task ownership.
• Global perspective. You respect business culture across the world and value making connections.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

If your qualifications match the criteria for our open positions, then you should hear from someone from our team within 5-7 business days. If you would like to follow up, we encourage you to call us at 202-753-5070.