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GAI Consultants is seeking a Project Accounting Associate to assists Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review, and review project financial performance. The successful candidate will be able to work from any of GAI’s office locations.
Essential Duties and Responsibilities:
- New Project Setup
- Training
- Help
- Project Submission
- Create Work-Breakdown-Structure (WBS)
- Input Budgets (Contract, Cost & Billing)
- Contract is uploaded into Vantagepoint
- Create Billing Terms & Review Contract for Invoicing Instructions
- Review the ACCT-Project Budget for Accuracy & Save in Financial Folder
- Notify the Project Manager upon Completion
- Invoicing
- Preparation Draft
- Review comments for mischarges
- Review sub-consultant invoices (rates & limits)
- Correct rates
- Employee labor & expenses are on the same task/sub-task
- Accounting Notes in EI field
- Setup Invoicing Review Meetings
- Accounts Receivable & Work-In-Process (WIP) Review
- Establish who is doing the follow-up with the client (Project Accountant or Project Manager)
- Generate the Past Due Report
- Double Check
- Email went to the client
- Uploaded into the client’s system
- Input the comments into Vantagepoint
- Project Financial Performance
- Miscellaneous
Education, Traits, and/or Experience:
Education required:
- High school graduation/GED. Related post-secondary technical coursework preferred.
Experience required:
Language Skills:
English as a first language or demonstrated verbal and written skills in English as a second language. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to demonstrate strong writing/communication skills. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Computer Skills:
To perform this job successfully, an individual should have knowledge of various software programs which may include Accounting software; HRIS software; ATS software; Database software; Internet software; Inventory software; Payroll systems; Project Management software; Spreadsheet software; and Word Processing software.
Certificates, Licenses, Registrations:
- Current, valid Driver’s License.
Other Qualifications:
- Must be United States citizen or have permanent residency status.
- Must be able to pass pre-employment background check as well as possible post-hire, client-based background checks as required.
- Must be willing to work in a drug free environment and agree to drug and alcohol testing if required.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job including working on a computer, the employee is regularly required to sit for prolonged periods at a desk; use hands to finger, handle, or feel, talk, and hear. The employee is frequently required to stand and walk. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Travel Requirements:
Must pass MVR check to be confirmed as insurable to drive on company time/company vehicles; must be willing to travel as required by job.
Why GAI:
At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S., and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.
GAI Consultants, Inc. is committed to diversity, equity, and inclusion through fostering a workforce that represents different communities, cultures, and viewpoints. We will continue to build mutual trust and respect where employees are empowered to share their diverse perspectives, experiences, and ideas.
Benefits To Working at GAI Include:
- Competitive salary -GAI is committed to paying market-based salaries
- Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short Term Disability (benefits start within 30 days of hire)
- New paid Maternity/Paternity/Adoption program
- Generous Paid Time Off and 7 paid holidays
- 401k company match
- Tuition Reimbursement
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
