Log In
Sign Up
Job Description Panum is seeking an experienced Executive Administrative Specialist to join our team serving the USDA Digital Infrastructure Service Center. This role will be located in Kansas City, MO and will require the selected individual to be on-site.
Support is primarily for Kansas City-based personnel; however, the Executive Assistant must be able to work with high confidence and trust of the Executive (i.e., ACIO, Digital Infrastructure Services Center [DISC]) to be capable to support personnel located in Washington, DC for tasks such as travel arrangement, conference attendance, time and attendance, presentation preparation, writing assignments, confidential performance management, correspondence, and other duties as assigned by the Executive.
Roles and Responsibilities :
- Keeps the ACIO’s calendar (as requested), schedules appointments and meetings, and sees that the ACIO is fully briefed on the matters to be considered before the scheduled meeting
- Prioritizes and carries out special projects and complex assignments
- Attend via conference call or in person all regularly scheduled and some ad-hoc ACIO staff meetings, as required
- Based upon the information provided by the ACIO concerning the purpose of the meetings and people to attend, makes necessary arrangements for meetings
- Receives requests for information concerning the organization’s programs which can be assembled from the record based on knowledge of the organization, advises when the material can be furnished, and prepares it personally and follows through to see that it is prepared by staff within the specified time to meet deadlines
- Prepares travel arrangements for ACIO upon request using ConcurGov travel system if system access is granted
- Prepares Conference/Training Transparency, Accountability and Tracking (CTAT) worksheet as needed for executives
- Performs time and attendance duties for the immediate office of the ACIO upon request using WebTA
- Performs confidential performance management support to the ACIO in Employee Performance Management Application (EPMA) (or system of record)
Minimum Qualifications :
- Bachelors degree or 7 years equivalent experience
- Expertise in all MS Office productivity tools as designated by USDA
- Proficient with visual modeling tools such as Visio, PowerPoint, etc.
- Strong verbal and written communication skills
- Must excel in a fast-paced work environment with a high degree of quality and accuracy
- Must have the ability to provide clear, succinct, and relevant materials for DISC Executives in their preferred format
Company Description
The Panum Group, LLC., established in 1997, provides unique expertise and innovative solutions that address federal customers’ greatest business and mission challenges. A culture of excellence through innovation and problem-solving has resulted in 100 percent growth in employees and revenue over the last three years. Panum provides program & project management, acquisition & contract management, business & strategy consulting and next generation information and communications technology services for more than 20 federal agencies. For more information, please visit www.panum.com.
The Panum Group, LLC., established in 1997, provides unique expertise and innovative solutions that address federal customers’ greatest business and mission challenges. A culture of excellence through innovation and problem-solving has resulted in 100 percent growth in employees and revenue over the last three years. Panum provides program & project management, acquisition & contract management, business & strategy consulting and next generation information and communications technology services for more than 20 federal agencies. For more information, please visit www.panum.com.
