Elev8 Events Looking for Remote Personal Assistant at Phoenix, AZ Full Time

Company: Elev8 Events

Location: Remote

About Elev8 Events: Elev8 Events is a premier travel agency dedicated to curating extraordinary experiences for our clients. With a focus on personalized service and attention to detail, we specialize in crafting bespoke travel itineraries that inspire and delight. Our team is committed to exceeding client expectations and creating memories that last a lifetime.

Position Overview: Elev8 Events is seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our Travel Department. The Personal Assistant will play a crucial role in assisting travel advisors and executives in managing their schedules, coordinating travel arrangements, and ensuring the smooth operation of day-to-day activities. This position offers an exciting opportunity to be an integral part of our team and contribute to the success of our business.

Key Responsibilities:

• Schedule Management: Coordinate and manage the schedules and appointments of travel advisors and executives, ensuring optimal allocation of time and resources.
• Travel Coordination: Assist with the planning and coordination of travel arrangements, including booking flights, accommodations, transportation, and activities for clients and team members.
• Client Communication: Serve as a primary point of contact for clients, providing exceptional customer service and addressing inquiries and concerns related to travel arrangements.
• Administrative Support: Provide administrative assistance to the Travel Department, including organizing files, preparing documents, and managing correspondence.
• Calendar Management: Maintain accurate calendars for travel advisors and executives, scheduling appointments, meetings, and travel arrangements as needed.
• Expense Tracking: Assist in tracking and reconciling travel expenses, ensuring accuracy and compliance with company policies.
• Vendor Coordination: Liaise with hotels, airlines, tour operators, and other vendors to confirm bookings, resolve issues, and ensure seamless travel experiences for clients.
• Event Support: Provide support for travel-related events and promotions, assisting with logistics, planning, and on-site coordination as needed.
• Data Entry and Record-Keeping: Enter and maintain accurate records of client information, expenses, and travel bookings in databases and spreadsheets.
• Ad Hoc Tasks: Assist with special projects and tasks as assigned by management, demonstrating flexibility and adaptability to meet evolving business needs.

Qualifications:

• Previous experience as a personal assistant or executive assistant, preferably in the travel or hospitality industry.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.
• Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to work independently with minimal supervision, as well as collaboratively as part of a team.
• A passion for travel and a commitment to delivering exceptional service and experiences to our clients.

Benefits:

• Competitive pay and benefits package.
• Opportunities for professional growth and development within a dynamic and growing company.
• Access to exclusive travel perks and discounts.
• A supportive and inclusive work environment with a focus on work-life balance.

Join Elev8 Events as our Personal Assistant and be part of a team that is passionate about creating extraordinary travel experiences for our clients. Apply now to help us elevate our travel services to new heights!

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