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Job Description
Administrative Assistant
Provides general administrative support and clerical assistance to various departments such as Finance, Quality, Supply Chain, Human Resources, Program Management, etc. Position is comprised of general clerical duties, which will vary by department.
Who are we?
Founded in 1849, Ducommun is the oldest company in California. Starting as a hardware supply store during the California Gold Rush and eventually assisted in the birth of the aerospace industry in Southern California by providing aircraft aluminum to early aerospace pioneers like Lindbergh, Douglas and Lockheed.
Today Ducommun is a global provider of innovative manufacturing solutions for customers in the aerospace, defense and industrial markets. We specialize in electronic and structural systems, producing complex products and components for commercial aircraft platforms, mission-critical military and space programs, and sophisticated industrial applications.
Our Facility in Coxsackie, NY manufactures large, complex contoured structural components and assemblies for aerospace and other applications. Our integrated processes include stretch-forming, thermal-forming, chemical processing, precision fabrication, machining, finishing processes, and integration of components into subassemblies.
Why Ducommun?
* Excellent company culture – as recognized by Newsweek’s Top 100 Most Loved Workplaces
* Opportunity for career growth
* Great benefits including paid vacation and sick time, 401K match, Employee Stock Purchase Program, annual bonus plan, and tuition reimbursement
Job Summary
* Responsible for computer data entry into ERP system or other database management software.
* General clerical duties which may include – data entry, scanning, organizing and maintaining file systems, answering the telephone, greeting visitors and sorting mail.
* Composes and types routine correspondence, including e-mail and faxes, conducts research, and compiles and types statistical reports.
* Makes copies of correspondence or other printed materials.
* Maintains a professional demeanor to enhance the company’s image with customers and suppliers.
* Shop floor observations as required.
* Self-motivated to meet the needs of the team.
* Attends and participates in departmental meetings as requested.
* Responsible for the proper handling and management of hazardous waste generated in their work area.
* Must be willing and able to work overtime as necessary.
* Acceptable attendance is an essential function of the position.
* Performs other duties as assigned or required by the position.
Physical Demands & Work Conditions
* Working conditions are: 80% office / 20% manufacturing environment.
* Noise level is moderate in office environment and moderate to loud in manufacturing.
* Safety glasses (ANSI Z87 compliant) required in all manufacturing areas.
* Hearing protection must be worn in designated areas.
* Fully enclosed shoes of solid, leather construction with a steel or composite toe cap (ANSI Z41 compliant), must be worn in all manufacturing areas.
Required Skills & Qualification
* Must be able to type and operate office equipment such as copiers, printers, scanners, adding machines etc.
* Excellent computer knowledge and skills, including MS Word and Excel required; ERP exposure helpful.
* Ability to work independently and possess a good memory for detail.
* Ability to effectively manage time for competing priorities is a must.
* Strong analytical and excellent verbal and written communication skills, demonstrating the ability to communicate courteously and professionally across all organizational levels.
* Conscientious, organized and meticulous – records must be accurate and maintained.
* Able to read and understand internal procedures and policies.
* Understands and follows through on both verbal and written instructions.
* Team oriented with a continuous improvement outlook.
* Ability to write routine reports and correspondence.
* Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
* Must have good finger dexterity for computer data entry.
* Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
* Regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls.
* Must be able to communicate effectively.
* Annual baseline hearing test required.
* The employee must occasionally lift and/or move up to 20 pounds.
Required Experience and Education
* Two-year degree in Business/Secretarial courses or 1-2 years’ related experience and/or training, or equivalent combination of education and experience preferred.
* Excellent computer knowledge and skills, including MS Word and Excel required; ERP exposure helpful.
* Previous experience in an administrative support environment strongly preferred.
* Valid Driver License
Equal Opportunity EmployerVeterans/Disabled
171 Stacey Road
Coxsackie, New York, 12051
United States
