Crofton Industries Looking for Project Manager Administrator at Portsmouth, VA Full Time

Job Summary:

Crofton offers industry leading solutions above and below the waterline, combining comprehensive expertise in all facets of commercial diving, marine construction and crane rental & rigging. We execute all of our projects with safety and integrity. Crofton is a growing company with a highly collaborative and dynamic work environment and with team members who work vigorously to meet our customer’s needs. No two days are the same! Crofton is seeking a Project Manager Administrator (PMA) to join our team.

The Project Management Administrator (PMA) plays a crucial role in supporting project managers and project teams by handling various administrative tasks. The ideal Project Management Administrator (PMA) will be highly organized and meticulous with the ability to excel in a fast-paced work environment. A successful PMA is focused and supportive to management at all times, possessing the ability to be adaptable and remain effective and calm under pressure.

Duties/ Responsibilities:

• Maintain project documentation, including project plans, schedules, status reports, and meeting minutes.
• Ensure all project documentation is organized, up to date, and easily accessible for the project team.
• Facilitate communication between project team members, stakeholders, and clients.
• Distribute project-related information, updates, and announcements to the relevant parties.
• Help schedule and coordinate meetings, including sending out invitations and preparing meeting agendas.
• Enter project-related data into project management software or databases.
• Maintain and update project tracking systems to monitor project progress and key performance indicators.
• Assist in monitoring project budgets and expenses.
• Process invoices and expense reports and ensure they are submitted and approved in a timely manner.
• Help in coordinating resources, such as personnel, equipment, and materials, to support project needs.
• Assist with scheduling and resource allocation to ensure that projects are adequately staffed and resourced.
• Assist in identifying and tracking project risks and issues.
• Support the development of risk mitigation plans and monitor their progress.
• Generate regular reports on project status, budget, and other relevant metrics.
• Prepare presentations and reports for project stakeholders and management.
• Ensure that project deliverables meet quality standards and are in compliance with project requirements.
• Assist in the development and implementation of quality control processes.
• Maintain a repository of best practices and lessons learned from previous projects.
• Use this knowledge to improve project management processes and outcomes.
• Provide general administrative support to project managers, such as scheduling, travel arrangements, and document formatting.
• Help with the coordination of project team meetings, workshops, and training sessions.
• Identify opportunities to improve project management processes and suggest enhancements to increase efficiency and effectiveness.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Strong organization, confidentiality, and communication skills.
• Exhibit exemplary client service skills, to all people, regardless of level inside or outside of the company.
• Meticulous attention to detail.
• Ability to follow directions of varying complexity.
• Professional, concise, and effective written and verbal communication skills.
• Ability to work cooperatively with co-workers across teams in partnership with internal and external clients.
• Strong computer and keyboarding skills
• Proficient in Microsoft Suite and other management software as required to perform duties.
• Ability to multitask effectively in a fast-paced environment.

Education and Experience:

• Minimum of 3 years of experience in this or related position.
• Experience using Bluebeam, HCSS, Procore, or Sage is desired.

Physical Requirements:

• Must be able to lift up to 15 pounds at a time.
• Exposure to characteristic Construction and marine site dangers.
• Moving about to accomplish tasks or moving from one worksite to another.
• Repeating motions that may include the wrists, hands and/or fingers.
• Prolonged periods of sitting and work on a computer.
• Able to traverse all areas of the jobsite; this may require walking, climbing, reaching, bending, crawling, or stretching.

Company Description

Crofton Industries began as a commercial diving company in 1949. For over 71 years, the company has continued to grow and evolve by expanding its capabilities to better accommodate customer needs and offer competitive advantage. Today, Crofton offers comprehensive solutions in the commercial and industrial market segments, with a history of service focused in the maritime industry. Our people are our biggest asset, at every level. Each service division accommodates customers’ needs independently and when advantageous, multiple divisions collaborate with one another to transfer the economic benefits of in-house resources to customers. Crofton is a diversified contracting firm offering, marine construction, commercial diving services, crane and rigging services, and equipment rentals.

Benefits

Full time team members at Crofton have access to a comprehensive benefit package which includes the following:

• Health Insurance
• Short Term Disability Insurance
• Dental Insurance
• Life Insurance
• Supplementary Insurance via Aflac
• PTO
• FinFit Financial Wellness Program
• Employee Assistance Program
• Paid Holidays
• 401(k) Participation

Crofton Industries is an equal employment opportunity employer committed to diversity and inclusion in the workplace. It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, ancestry, national origin, religion, sex, sexual orientation, gender, identity, color, age, disability, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by Federal, State or local laws. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training

Crofton Industries complies with the law regarding reasonable accommodation for disabled employees. It is the policy of Crofton Industries to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). Crofton Industries will not discriminate against any qualified employee or job applicant with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. Crofton Industries will also make reasonable accommodation wherever necessary for all employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the essential duties and assignments connected with the job and provided that any accommodations made do not impose an undue hardship on Crofton Industries.

Crofton is an E-Verify employer.

Crofton Industries began as a commercial diving company in 1949. For over 71 years, the company has continued to grow and evolve by expanding its capabilities to better accommodate customer needs and offer competitive advantage. Today, Crofton offers comprehensive solutions in the commercial and industrial market segments, with a history of service focused in the maritime industry. Our people are our biggest asset, at every level. Each service division accommodates customers’ needs independently and when advantageous, multiple divisions collaborate with one another to transfer the economic benefits of in-house resources to customers. Crofton is a diversified contracting firm offering, marine construction, commercial diving services, crane and rigging services, and equipment rentals. Benefits Full time team members at Crofton have access to a comprehensive benefit package which includes the following: -Health Insurance -Short Term Disability Insurance -Dental Insurance -Life Insurance -Supplementary Insurance via Aflac -PTO -FinFit Financial Wellness Program -Employee Assistance Program -Paid Holidays -401(k) Participation Crofton Industries is an equal employment opportunity employer committed to diversity and inclusion in the workplace. It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, ancestry, national origin, religion, sex, sexual orientation, gender, identity, color, age, disability, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by Federal, State or local laws. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training Crofton Industries complies with the law regarding reasonable accommodation for disabled employees. It is the policy of Crofton Industries to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). Crofton Industries will not discriminate against any qualified employee or job applicant with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. Crofton Industries will also make reasonable accommodation wherever necessary for all employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the essential duties and assignments connected with the job and provided that any accommodations made do not impose an undue hardship on Crofton Industries. Crofton is an E-Verify employer.