County of York Looking for Administrative Assistant II (Children & Family Services) at Yorktown, TX Full Time

Description Responsible for providing administrative and clerical support to the Children and Family Services Manager. Monitors federal grant funds and prepares a variety of reports and documents including reimbursement requests; maintains files of a variety of records, reports, documents, and correspondence; and assists in various bookkeeping and clerical support functions. Serves as the lead administrative assistant responsible for guiding, directing, and supporting other clerical/administrative staff. Screens and handles a variety of routine inquiries independently by telephone and in person. Performs complex professional, administrative, and fiscal tasks.

Minimum Qualifications Graduation from high school supplemented by course work in secretarial science or business practices, and three (3) years of experience in administrative or clerical work, including experience in office management; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Requires considerable knowledge of business English and modern office procedures and equipment.

Must have strong organizational skills and the ability to analyze and evaluate procedures and work methods, and to exercise appropriate judgment in establishing priorities and work methods.

Thorough knowledge in Microsoft Office Suite, including but not limited to Microsoft Outlook Word, Excel, Access, PowerPoint, and Publisher components.

Experience with governmental budgeting and grants application management desired.

Supplemental Information Requires acceptable criminal and child protective services background checks.

Must possess a valid driver’s license issued by the Commonwealth of Virginia with an acceptable driving record.

Requires an initial physical examination to include screening for tuberculosis, and periodic re- examinations to ensure the incumbent poses no significant health risk to the participants in the Head Start Program.

This position requires an on-call status in emergency situations such as hurricanes, and may be assigned to work in emergency shelters, or other designated areas as directed by the Emergency Operations Center.

Physical Demands Must be physically able to operate a variety of automated office machines including computers, typewriters, calculators, copiers, facsimile machines, etc. Must be able to operate a motor vehicle. Sedentary work involves sitting most of the time, but may involve walking, bending, stooping, or standing for periods of time. Gripping occurs when collating materials and using office equipment. There is some some lifting of packages weighing between 10 and 30 pounds. At times, it may require occasional running and crawling while interacting with children and it may be necessary to lift, handle, or carry a child weighing up to 50 pounds.

For a more detailed description: View Document

The County of York offers a comprehensive benefit package for full-time employees to include medical and dental insurance, health savings accounts, VRS retirement, group life insurance, deferred compensation, flexible spending accounts, employee assistance program, paid holidays and paid leave.

01

Which of the following best describes your level of education? No diploma

High Schol/GED

Some College

Associate Degree

Bachelor Degree

02

How many years of experience do you have in administrative work? None

Less than 1 year

2 to 4 years

5 years or more

03

Which of the following best describes your level of proficiency with Microsoft Office Suite? None

Beginner

Intermediate

Advanced

04

Which of the following best describes your level of expertise providing customer service support either in person and/or over the phone? None

Some experience

Experienced

Expert

05

Do you have a valid driver’s license? Yes

No

06

Type in the box below a block style letter describing why you feel you are the best candidate for this position.

07

Because this position is held in a preschool program where children are present, you will be asked to consent to background checks and to provide information for the following before being offered employment: *A criminal history background check. *Review of your driving record through the Virginia Department of Motor Vehicles. *An investigation through Child Protection Services from the Virginia Department of Social Services Central Registry. *Results from a completed Tuberculin Skin test. *Physical exam stating you are free of contagious disease and pose no significant health or safety risk to the children in the program. Do you acknowledge the items listed above will be required before being offered employment? Yes

No

08

Were you encouraged to apply for this particular position by a current York County government employee? If so, please write their full name and the department or division they work in below. Otherwise, write N/A.

09

Are you a current York County government employee? (This does not include the employment with the Offices of General District Court, York-Poquoson Social Services, Colonial Behavioral Health, or York County Schools) Yes

No

Required Question