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Executive Assistant to co-support the CEO, onsite, Houston, TX
The ideal candidate will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
KEY RESPONSIBILITIES:
- Work alongside and report to the EA to the CEO providing support the CEO along with several other VPs
- Assist EA on various projects and tasks required to support CEO and other executives as needed
- Manage sensitive matters with a high level of confidentiality and discretion
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization
- Arrange travel and accommodations for executives
- Prepare monthly reconciliations of credit card statements
- Screen incoming telephone calls; take and deliver detailed accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
- Excellent communication and time management skills; proven ability to meet deadlines
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives
- Welcome the Executive’s guests by greeting them, in person e, answering or directing inquiries
- Use discretion, confidentiality, and good judgment to handle C-Level matters
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
- Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance
- Complete ad hoc projects as assigned – such as personal events and/or family needs
- Organize complex calendars and schedules, resolving any scheduling issues
- ce supplies for management group
- Open / distribute all mail
- Maintain file room and computerized file system
SKILLS AND QUALIFICATIONS:
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Quick Books knowledge a plus
- Ability to communicate effectively and professionally
- Flexible hours as dictated by the needs of business for projects and meetings
Hours are Monday through Friday 8:30 a.m. – 5:30 pm (onsite)
Competitive salary based on experience, healthcare, dental, vision, 401k with employer match.
