City of Chicago Looking for STAFF ASSISTANT at Chicago, IL  Full Time

BID/JOB ANNOUNCEMENT

STAFF ASSISTANT

OFFICE OF EMERGENCY MANAGEMENT AND COMMUNICATIONS

911 Operations

Number of Positions: 1

Starting Salary: $62,784.00

This position is open to current AFSCME BIDDERS AND the PUBLIC. Only current City employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4, & 5 are considered BIDDERS and are eligible to bid. Qualified BIDDERS who properly submit a bid application will receive preference over any non-bidders.

BID INSTRUCTIONS: Apply on the bid site: AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION.

Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.

ESSENTIAL DUTIES

* Assists in the organization, tracking, and summarization of attendance for a department of 500 911 telecommunicators.

* Works closely with Department leadership and other administrative personnel in the day-to-day administrative operation for 911 operations attendance.

* Reviews and analyzes departmental policies and procedures such as record keeping methods

* Coordinates and provides administrative support in departmental operations

* Develops plans for long-term organizational goals

* Plans and coordinates management activities to ensure the efficient operation of the executive office

* Communicates critical matters to appropriate departmental staff

Additional duties may be required for this position.

Location: Office of Emergency Management and Communications (OEMC)

Address: 1411 W. Madison Street

Shift: 8:30 am to 4:30 pm, Monday through Friday

Days off: Saturday and Sunday

THIS POSITION IS IN THE CAREER SERVICE.

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a bachelor’s degree in business administration, public administration, or a related field, supplemented by one year of administrative experience, or an equivalent combination of training and experience.

SELECTION REQUIREMENTS

This position requires applicants to successfully pass a skills assessment test(s) and complete an interview. Test results will be sent out by the Department of Human Resources after test results have been compiled and analyzed. Applicants who receive a passing score on the test(s) will be selected to interview. The interviewed candidate(s) receiving a passing score on the test(s) and possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview, will be selected.

Selected Bidders will be hired in seniority order according to the collective bargaining agreement. Non-Bidders best suited to fulfill the responsibilities of the position will be selected AND

Preference will be given to candidates possessing the following:

* Previous timekeeping/payroll experience

* Previous administrative/secretarial experience

* A bachelor’s degree in public administration or a directly related field

* Proficiency using Microsoft Office software

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm CST on October 1, 2023.