Christian Louboutin Looking for Office Coordinator at New York, NY Full Time

Office Coordinator, the Americas

Overview: The Office Coordinator will report to the Vice President of Human Resources, the Americas, and support the President, the Americas, and the office. This position will be responsible for maintaining the office, managing the reception area, and providing backup support to the President of the Americas. This position will also provide administrative support, as necessary to other local steering committee members. This is inclusive of, but not limited to, expense reports, planning of celebrations, and support with presentation preparation. This position will be involved in the execution of any corporate and/or Company events and will be a member of the internal Culture Club.

Responsibilities:

Office/Reception/Administrative

• Acts as the first line of defense at Office Reception, is “the face” of the brand, and ensures top-notch first impressions for visitors, receives and answers general phone inquiries in a professional manner and directs them to appropriate team members
• Maintains office calendar and communicates all pertinent information regarding company-wide memos such as upcoming office and/or boutique closures and changes in hours
• Updates & maintains company materials – inclusive of Company Calendars, etc
• Ensures office is up to luxury standards – magazines in front, fresh flowers (when necessary), waters plants, keeps clutter at bay, deliveries are cleared from front entry
• Receives and sorts incoming USPS Company mail and distributes to appropriate team members accordingly
• Ownership of all conference rooms, manages conference room calendar, resolves scheduling conflicts as needed, ensures room is properly stocked, clean, and free of clutter. Team up with IT to make sure all IT equipment is functioning.
• Ensures logistics related to off-site meetings, as conferences and company events such as video conferencing, transportation, prepping materials, and reservations
• Contributes to and maintains a high-level office environment by liaising with departments to perform weekly inventory check-ins
• In partnership with Sr. Executive Assistant, assists in adhering to supplies budget and ensures the ordering and distribution of all office supplies and weekly office snacks orders
• Takes the lead on all office celebrations, including but not limited to anniversary celebrations, and baby/bridal showers.
• Acts as the point of contact for any new initiatives (i.e., Holiday Helper, etc.)
• Active member of Employee Culture Club, main leadership in Wine Down Wednesdays and Meditation Mondays
• Management of holiday tips for office vendors
• Coordinating cleaners, window washers, for office
• Orders and distributes holiday cards
• Supports with Sample Sale as requested
• Supports two SVP’s as-needed
• Other administrative ad-hoc projects

Support to President

• Responsible for the organization of “Coffee Chats with Carla”
• Gatherer of information and writer of Company Quarterly Newsletter
• Congratulations emails (i.e., top sellers, booster, special orders, etc)

These tasks to be performed in the event that Sr. Executive Assistant is out of office or unavailable:

• Ability to manage President’s calendar and meetings, inclusive of confirmation and preparation as necessary
• Sits in meetings and takes minutes and participates as requested. For example, BDC, REC and President’s direct reports meeting.
• Coordinates travel and itineraries with travel agency for President
• Completes errands and personal requests for President as requested
• Ability to anticipate/remind and suggest items, initiatives, projects that will help President run departments
• Keeping track of all PTO of President direct reports

Skills & Requirements:

• 1 year of experience in fashion or similar role
• Interest in Human Resources
• Passion for Christian Louboutin and a true ambassador for the brand with strong sense of responsibility
• Ideal candidate has work experience in medium sized multinational company or luxury business.
• Additional language fluency is a plus
• Adheres to company policy and confidentiality
• Proactively contributes to creating a team atmosphere that is professional, flexible and enjoyable
• Exudes a “no task is too big or too small” attitude, with initiative, commitment, reliability, and positivity. Does not accept mediocrity
• Versatile; embraces change and is consistently able to develop and adapt to the needs of the business.
• Driven to learn and grow
• Grasps new concepts quickly, prioritizes efficiently and is organized
• Exceptional customer service skills along with transparent and effective interpersonal, verbal, and written communication skills
• Strong follow up, follow through and attention to detail to ensure deadlines are met
• Strong knowledge of computer systems/programs

Our Business and our Values:

Christian Louboutin, founded in 1991 in Paris, is a leading global luxury brand for shoes and leather goods for both women and men. Christian Louboutin is also renowned for its iconic red sole, imagined by Mr. Christian Louboutin himself, a year after the creation of the brand. The brand has more than 160 Boutiques in 38 countries featuring the signature shoes such as the iconic pumps, sneakers and loafers alongside the seasonal collections for women, men and accessories. Christian Louboutin imagines collections through a large spectrum of inspirations emanating from his love of Paris, his travels, and his passion for art and craftmanship. 2014 welcomed the launch of Christian Louboutin Beauté with the iconic Rouge Louboutin nail and lip colour.

Our people are at the heart of our brand.

We celebrate individuality and empower our team members to have responsibility, autonomy and creativity within their roles. Our colleagues share the same passion and dedication to our Brand and its continued success.

We live by our values:

We are down to earth – we stand with authenticity, integrity and respect. We have passion – we drive our business with agility, commitment and care. We feel happiness in all that we do – we collaborate with positivity, open-mindedness and fun. We find inspiration in our work – we envision the future with confidence, creativity and freedom.”

The Maison Christian Louboutin is an equal opportunity employer. We are committed to recruitment practices that do not discriminate against any job applicant because of their race, color, gender, age, nationality, culture(s), religion, sex, physical or mental disability, or age. We believe that a culture of diversity and individuality fosters our above core values. So, if you also share this mindset, these values, and you dream of coloring your soles red as part of the Louboutin adventure, please join us!

• In accordance with the New York City Commission on Human Rights and in compliance with the Salary Transparency Law, Christian Louboutin envisions the general compensation range for this position to be $50,000- $65,000 per YEAR. *This range is NOT inclusive of other forms of compensation or benefits such as commissions, overtime, discretionary bonus, health insurance, retirement savings or paid leaves of absence. Such details will be further communicated during the interview process and/or at the time of an official offer of employment.