Career Group Looking for Program Associate at Oakland, CA Full Time

A Prominent Healthcare Foundation is searching for a bright Program Assistant to join their outstanding team on a contract basis. In this hybrid role, you will be working with internal teams on successfully performing executive support for a team (scheduling, meeting logistics, travel arrangements, and expenses) along with communications management, program initiatives, and grants management. The ideal candidate is an outgoing and forward-thinking individual who is excited to work in a collaborative environment. If you are looking to be a part of a mission driven organization within a diverse, inclusive, and dedicated team, we’d love to hear from you.

***This is a contract role with a 3-4 month contract time located in Oakland, CA.

Responsibilities

• Collaborate with executives, team members, and other program associates on support tasks
• Manage complex executive schedules and calendars
• Organize and schedule high-level meetings and conference calls
• Draft correspondence and produce meeting materials and presentations
• Process expense reports and internal documents
• Manage the grant process – maintain grant records, track project timelines, and troubleshoot any grant-related issues
• Assist with contact management, including organizing databases and generating participant/mailing lists
• Follow through on special projects and conduct research as needed

Qualifications

• 4+ years of relevant experience assisting Executive with extensive schedule management
• Background in nonprofit, foundation, government, or university a plus
• Advanced knowledge of Microsoft Office, Salesforce, and Zoom highly preferred
• Phenomenal calendar management and multitasking skills
• Expert communicator with strong attention to detail
• Proactive, positive attitude, and team-oriented workstyle
• Adaptable and calm nature towards changing expectations and priorities
• Ability to think quickly on their feet

Salary Range

$80,000 – $90,000

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.