Buffalo Bill Center of the West Looking for Special Events & Donor Relations Coordinator at Cody, Wyoming Full Time

Are you an event planner?  Do you love people and the excitement of seeing them having fun? Can you keep your cool under pressure?

Tired of seasonal work but want to live in a beautiful area and still get to travel a bit?  Our Events Planning position may be for you!

Summary: Under the direction of the Director of Development, plan and implement events intended to steward existing members and donors, and/or introduce potential prospects to the Center.

Job Duties:

• Center staff lead for Rendezvous Royale, interfacing and planning with partners and contractors
• Manage the Center’s signature gala, Patrons Ball, working with staff and community volunteers.
• Identify prospects and solicit sponsorships for Patrons Ball; other events as directed.
• Coordinating with the Development Office, assisting Trustees and Advisors to develop and plan offsite member and donor relations events.
• Assist the Development office in creating “touchpoints” to steward members and donors year-round, and implementation of same when required.
• Effectively work with Center staff both in development and other departments to ensure efficient and excellent events.
• Manage all aspects of Center-sponsored Development events, including but not limited to budgeting and timely invoicing, guest lists, invitations, registration and payment processing, menus, set-up, seating arrangements, volunteer recruitment and training, logistics, and post-event debrief
• Use Center databases such as Raiser’s Edge and other applicable Center software as directed, and within established processes for accounting, event set-up, and other logistical details.
• Develop and implement event templates, checklists, and other organizational devices.
• Coordinate social events occurring during Center Board of Trustee meetings.
• Occasional evening and weekend work and travel.

Supervisory Responsibilities:

• No direct reports, however, works closely with volunteers in carrying out these duties and will need to direct staff, vendors, and volunteers in some situations.

Required Education and Experience:

• 4-year college education.
• A high degree of professionalism and tact is essential. You must also be detail-oriented, very organized, composed, able to juggle multiple priorities, a problem solver, and able to meet deadlines. Staying calm under pressure while maintaining a sense of humor is essential. Experience is preferred, but will consider those who can demonstrate the above qualities in previous positions.

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement:

• Buffalo Bill Center of the West provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.