Brigham Young University Looking for Administrative Assistant I – 127980 at Provo, UT Full Time

Staff and Administrative

Part-time One Employer Policy

Any part-time employee of the university shall not have concurrent employment for any other Church- affiliated employer unless specifically excepted. No part-time employee of any other Church-affiliated employer shall be offered concurrent employment for the university unless specifically excepted.

Why work at BYU?

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the university’s mission : “To assist individuals in their quest for perfection and eternal life .

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth-all situated within a beautiful and historic campus, make it hard to imagine a more inspiring place to work.

Administrative Assistant I

What you’ll do in this position:

• Student Employee Support and Consultation Schedule Management
• Facilitate hiring/termination, wage increases, and timekeeping/payroll for 55-60 undergraduate, graduate, and adjunct tutors.
• Generate staffing projections and wages expenses, making recommendations to WC administration.
• Manage tutor schedules, which includes facilitating schedule requests, substitutes, and time monitoring.
• Manage WCOnline (database/scheduler) and statistics for program reports.
• Office Management
• Perform typical office management tasks, including supply purchases and expense reports, service requests, digital file maintenance, and general reception.
• Maintain a master schedule/task list for Writing Center activities.
• Update and maintain website and digital applications.
• Maintain office space, ensuring area is kept organized and professional, materials are stocked, and sufficient staff are available.
• Coordinate communication and support with Research (Library) side of the of the Research and Writing Center.
• Writing Center Training and Events
• Schedule rooms, purchase supplies and food, and coordinate communication for WC events, which may include tutor trainings and retreats and tutor recruiting, and outreach to the campus community.
• Coordinate events with supervising and partnering entities such as the English Department, University Writing, Library, Office of First-Year, Graduate School, Instructors, and off-campus collaborators.
• Facilitate staff and student travel arrangements for conference attendance.

What qualifies you for this role:

Required:

• Two years higher education and familiarity with university programming and priorities.
• Excellent written and oral communication
• Office management experience
• Organization and Independent work ethic

Preferred:

• Bachelor’s degree and familiarity with Writing Center work
• Experience working with student employees
• Writing tutor experience

What we offer in return:

This position comes with fantastic benefits , including:

• Employee assistance program, available to the employee and all members of their household
• Access to the library
• Free on-campus parking
• Free UTA pass
• Discounts at the BYU Store and for many events at BYU

Employee Class: 1/2 Time (17.5 hour)

Work Location: Provo Campus

Physical Exam Required: N

Desired Start Date: December 15, 2023

Job Close Date: November 17, 2023

Documents Required at time of Application:

Required: Resume

Optional: Cover Letter

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!