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Arcticom, a subsidiary of Bering Straits Native Corporation is currently seeking a qualified _*Program Assistant III*_ for The Bureau of Global Talent Management (GTM), Office of Talent Acquisition (TAC). This position is a full-time HR Program Assistants position to assist the office with various functions related to recruiting, examination, and onboarding efforts.
*ESSENTIAL DUTIES & RESPONSIBILITIES*
* · Initiate and update records for Generalist, Specialist and Limited Non-Career candidates related to employment in the TAC Tracking Application (REETA)
* · Follow-up on applications that lack required documents
* · Provide guidance to candidates on specifics of their candidacy, including Register ranking, deferment options, veteran points, and language bonus rules and regulations.
* · Provide timely guidance to internal stakeholders on candidate files, priorities, and equities.
* · Within established service standards, provide timely responses to candidates’ email and telephone inquiries regarding candidacies, including ranking, deferment, language points, veteran points, medical/security clearance, and suitability questions.
* · Prepare Registrar and pipeline reports as needed
* · In coordination with the Team Lead, prepare draft guidance on registrar priorities for Division and Office leadership (Director and Deputy Director).
* · Prepare memos and scanning of employment documents to Payroll
* · Initiate new hires into the travel database
* · Initiate new hire personnel actions (form SF-50)
* · Prepare and forward form SF-75 request for personal data information on transferring employees from other federal agencies
* · Receive and assemble new candidate files from the Assessment Center
* · Liaise with Records Management for retrieving and retiring hired and closed candidate files
* · Liaise with Diplomatic Security (DS) representatives for processing of candidates who pass the oral assessment
* · Prepare first-day entry on duty confirmation packets for new employees
* · Prepare and scan the request for personal ID badges (form DS-1838)
* · Initiate and process State Department ID badges using the DS badging equipment
* · Compile Hiring Status Report in Excel spreadsheet
* · Maintain required statistical data
* · Maintain a current list for travel assignment technicians
* · Initiate service computation dates updates
* · Brief Division leadership, team lead or HR Specialist on the status of daily work assignments
* · Assist HR Specialist with special projects as needed
* · Prepare and send out official offer emails to candidates
* · Prepare and track customer service survey data
* · Assist with training of incoming (new) support staff
* · Perform other ancillary duties as needed
* · Serve as a receptionist at the front desk as needed
* · Escort candidates as required
*Required Qualifications*:
This candidate will comply with all appropriate controls and procedures to protect organizational integrity and prevent unauthorized use of all sensitive but unclassified HR material and equipment in assigned areas:
* · _Record System_: The candidate shall plan and maintain a way to keep track of responses, decisions, and interpretations made during employment.
* · _Dissemination of Information_: There shall be no dissemination or publication of information developed specifically as a result of this contract without prior written approval from the Contracting Officer.
* · _Computer, Internet, and Network Security_: The candidate shall exercise due diligence in implementing commercial best practices with regard to computer, Internet, and network security to ensure the confidentiality, integrity, and availability of information and services needed to meet the requirements of this contract.
* · _Data Ownership_: Information developed specifically as a result of information provided by the Department of State shall be considered the property of the Department of State. Proprietary systems, programs, and materials that already exist remain the property of the contractor.
* · _Disposition of Data_: The candidate shall provide written proof of disposal of data provided by the Department of State within 60 days of final contract closeout.
*Knowledge, Skills, Abilities, and Other Characteristics*
* · Excellent written and verbal communication skills
* · Excellent inter-personal skills
* · Excellent time management skills; ability to prioritize
* · Willingness to learn and motivated to take on additional projects and solve problems
* · Self-directed and able to work without supervision
* · Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field
* · Highly organized multi-tasker who works well in a fast-paced environment
* · Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
* · General knowledge of the State Department environment
Job Type: Full-time
Pay: $88,000.00 – $90,000.00 per year
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
COVID-19 considerations:
This position is subject to federal or company requirements regarding COVID-19 vaccination or regular testing. Details to be provided by the hiring manager. Employees are expected to comply with all current and future federal and company requirements.
Experience:
* Knowledge of the agency’s policies and practices: 3 years (Required)
* Strong verbal and written communication skills: 4 years (Required)
* Strong in admin regulations, & operating procedures: 4 years (Required)
Security clearance:
* Secret (Required)
Work Location: Hybrid remote in Washington, DC 20520
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