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The HR Compliance and Immigration Specialist is responsible for monitoring, implementing and certifying regulatory HR compliance policies, practices and procedures. They will provide compliance advice and verify any deficiencies or gaps are updated. They will regularly perform internal audits and spot checks on a wide variety of Human Resources systems, practices, policies and procedures to ensure consistency and requirements are being followed appropriately. They will develop reports to comply with various U.S EEO requirements as well as other state and local requirements.
Additionally responsible for the management of employment-based immigrant visa applications handled by external counsel. This position will oversee the compiling, updating, and tracking of immigration data and statuses.
* Identifies and tracks laws and regulations that might affect the organization’s policies, practices, and procedures
* Manages employee notifications and trainings as required by State labor requirements. This includes reviewing appropriate training materials and modules to meet organization and compliance needs
* Compiles all compliance and mandates reporting requirement including those related to EEO, ADA, ERISA, and the Department of Labor
* Maintains in-depth knowledge of legal requirements related to day-to-day management of employees in an effort to manage risk and regulatory compliance
* Ensures that the US labor law posters are updated as necessary and as required; manage third party labor law poster vendor relationship
* Ensures mandatory trainings are updated and completed for new hires and existing employees
* Leads all internal departmental audits related to I-9 and other compliance related items
* Responsible for all company handbook updates as necessary
* Ensures all personnel records are maintained as required
* Maintain a close relationship with the HR Strategic Partnership Team and Talent Acquisition regarding immigration cases, requesting case-related information as needed, and keeping the business and the employee apprised of case updates as they become available.
* Review employment-based visa applications and immigration petitions provided by outside immigration counsel to ensure accuracy and route to AVP of HR for final review and signature
* Manage various immigration-related projects from planning to execution and completion
* Regularly provide instruction and information to Bayview employees regarding visa program practices and procedures
* Assist with issue resolution pertaining to employees’ immigration statuses
* Ensure employee and employer compliance with Bayview’s immigration policy.
* Evaluate issues for escalation as needed.
* Prepare monthly status expiration reports and maintain concise recordkeeping for all employees under the visa program.
* Other duties as assigned by the Human Resources management team
* Excellent written and verbal communication and interpersonal skills required
* Demonstrated knowledge of Federal and State employment laws; Ability to research, understand and communicate complex labor laws
* High level of interpersonal and organization skills
* Strong attention to detail in composing, proofing materials, establishing priorities, and meeting deadlines
* Ability to prioritize and multi-task
* Ability to work effectively with all levels of employees and management
* Extensive knowledge with MS Office Suite
* Experience and competency with HRIS
* Bachelor’s degree highly preferred
* 3-5 years human resources or compliance experience required
* 1-2 years of employment immigration/visa sponsorship experience required
* Will be expected to work out of Coral Gables, FL office or our Fort Lauderdale FL office as needed
*Certifications, Licenses, and/or Registration*
* SHRM-CP or SHRM-SCP certification preferred
* PHR or SPHR certification preferred
Apply directly to our website;
HR COMPLIANCE & IMMIGRATION SPECIALIST in Multiple Locations | Bayview Asset Management
*Physical Demands and Work Environment*
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms. The employee is rarely required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus.
The noise level in the work environment is usually moderate.
*EEOC*
Bayview is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.
Job Type: Full-time
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Tuition reimbursement
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Ability to commute/relocate:
* Miami, FL 33146: Reliably commute or planning to relocate before starting work (Required)
Experience:
* human resources or compliance: 3 years (Required)
Work Location: One location
