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Pay Range: $21.00 to $24.50 per hour
Job Purpose: Safely and effectively compile data, compute fees and charges, and prepare invoices for billing purposes. Communicates with customers and co-workers to complete responsibilities. Communicate with customers regarding collections of their account.
- Accountable for Sales weekly and monthly closing.
- Accountable for cash receipt application in Sales system, creating manual invoices, credit memos and debit memos.
- Generate and review reports from Sales system, monthly cash file and cash receipts for Finished Products sales systems.
- Review a customer aging schedule for collections.
- Responsible for direct communication with managers on an as needed basis regarding past due customers.
- Preparing bank collateral schedule.
- Responsible for preparing PA’s for purchases of finished products.
- Responsible for preparing monthly reconciliations.
- Preparing Los Angeles and other grease volume schedule.
- Analyze fuel report and prepare fuel allocation to corresponding cost centers.
- Perform background checks on new customers and summarize results for Management’s review.
- Prepare monthly wires for merchant fees.
- Perform route bank account reconciliations.
- Perform tasks for employee receivables, including invoicing and follow up on open balances
- Prepare journal entry for monthly adjustments to sales register on an as needed basis.
- Interact with others in a professional and ethical manner
- Follow department and company procedures
- Keep up regular attendance and punctuality; regular attendance and punctuality are essential for the smooth operation of this company
- Other duties as assigned
- A minimum of two years of education beyond high school diploma
- 2 years experience
- Ability to follow oral and written directions to complete assigned tasks
- Ability to utilize problem-solving techniques and demonstrate analytical skills
- Ability to perform multiple tasks and work well with others
- Ability to perform data entry with accuracy.
- The position requires accuracy and attention details.
- Excellent organization skills.
- Proficiency with Word, Excel and Outlook (or similar email software application)
- Less than 5% travel requirements
Physical Demands/Requirements:
Constantly (over 2/3):
- Operates computer and other office productivity machinery such as calculator, copy machine and printer.
- Remain in a stationary position for 50% or more of the time
- Review documents, organizes data and detects accuracy of information
Frequently (1/3-2/3):
- Moves throughout office accessing files, office machinery, etc.
- Communicates with customers and co-workers and exchanges accurate information in-person, telephonically and via electronic devices/e-mail
Occasionally (under 1/3):
- Moves materials or documents up to 25 lbs
This position is currently accepting applications.
