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ABC is looking for Executive Assistant, Creative Marketing (Nat Geo / Disney Branded TV) in White Plains, MD.
The Executive Assistant position reports to the Executive Vice President of Creative Marketing and supports the Vice President of Design. Day-to-Day responsibilities include completing expense reports, travel planning, taking phone messages, making calendar adjustments, and scheduling zoom meetings. In addition to understanding the executive’s business — and business needs – the role also includes developing deep knowledge of the leadership and workings of Nat Geo and Disney Channels, and of related departments across the Disney enterprise to support the functions of those groups.
Provide day-to-day administrative support for high level Executive including, but not limited to, the following:
Manage the EVP and VP’s scheduling, calendar, meetings, communications, and task prioritizing
Schedule and coordinate meetings with all relevant information including creating agendas, distributing, and printing applicable materials
Take phone messages and distribute information amongst staff
Complete expense reports and book travel accommodations
In addition to executive support, the role will also provide departmental assistance for events, technology, and staff
2+ years’ experience supporting a Vice President, senior executive, and/or equivalent experience
Administrative experience as an EA in a professional setting in support of high-pace and large-scale organization
Maintain standards of strict confidentiality with respect to all matters and documents
Ability to make independent decisions when handling sensitive and confidential information while exercising good judgment and discretion when Executive is out of the office
Extremely detail-oriented and organized, with a strong ability to manage multiple high priority projects, and appropriately prioritize work within tight deadlines
Ability to multitask and deliver under tight deadlines with a calm, professional manner
Proactively anticipate needs of Executive and manage office time efficiently
Ability to maintain an efficient office, files, systems, and information
Professional, friendly, easy-going manner to handle varied personalities, responsibilities, and assignments
Positive attitude and the ability to be proactive, resourceful, and flexible
Excellent written and verbal communications and interpersonal skills to assure successful interaction with Senior Executives, as well as business unit contacts and key external partners
High-level competency in general administrative skills including answering the phone, filing, etc.
Excellent typing skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Keynote and Outlook for meeting requests and calendaring; ability to adapt easily and to learn internal systems
