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At the State of Indiana, we’re not just talking about diversity and inclusion – we’re actively working to create a welcoming, accessible, and equitable workplace that reflects the diversity of Indiana’s population. As a proud equal opportunity employer, we provide reasonable accommodations to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of the role.
Position Overview
We are seeking a dedicated Administrative Assistant to support the efficient operation of the district office within the Indiana Alcohol and Tobacco Commission. Working under the guidance of the District Commander, an Indiana State Excise Police lieutenant, you will play a vital role in ensuring the smooth functioning of our team.
Key Responsibilities
Maintain and update filing, mailing, and database systems.
Handle administrative activities such as sorting mail, ordering supplies, and copying information.
Coordinate the work activities of administrative and support services, including preparing correspondence, maintaining reference materials, and updating files, forms, and reports.
Answer and direct incoming correspondence to the appropriate individuals.
Compute, record, and proofread data and other information, such as records or reports.
Maintain forms and filing processes.
Prepare information and take notes for meetings as needed.
Please note that this job description is not exhaustive, and additional duties, responsibilities, and activities may be assigned at any time, with or without notice.
Qualifications For Success
To be considered for this position, you should possess the following qualifications:
General knowledge of office administration functions.
Extensive familiarity with business-related software, including but not limited to Word, Excel, Access, PowerPoint, and Outlook.
Thorough understanding of available records and resource materials, with the ability to trace required information.
In-depth knowledge of laws and regulations affecting the division within the agency or institution.
Effective communication skills.
Attention to detail and the ability to prioritize work.
The capability to establish cooperative work relationships.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Benefits Of Employment With The State Of Indiana
The State of Indiana offers a comprehensive benefit package for full-time employees, including:
Three (3) medical plan options (including prescription coverage) as well as vision and dental plans.
Wellness Rewards Program: Complete wellness activities to earn gift card rewards.
Health savings account with bi-weekly state contributions.
Flexible work scheduling options, including potential hybrid remote work opportunities.
Deferred compensation 457B account (similar to a 401k plan) with employer matching.
Two (2) fully-funded pension plan options.
A robust program of leave policies covering various employee needs, including new parent leave, community service leave, vacation, personal, and sick leave time off, and paid holidays.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program, including covered behavioral health visits.
Qualification as an employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free access to LinkedIn Learning.
Equal Employment Opportunity
The State of Indiana is an Equal Opportunity Employer committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. We provide equal employment opportunities to all individuals, without discrimination based on race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We comply with all applicable state and federal laws.
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