Executive Assistant
Position reports to Chief Financial Officer and Chief Legal Officer
Monday thru Thursday downtown and work from home on Friday. Flexible schedule allowed.
This position will provide administrative support for the executive leadership team in addition to the business development and legal teams in Houston, Texas. Expected to handle highly sensitive and confidential information while exercising professionalism and discretion. The ideal candidate will be detail-oriented and tech savvy with strong organizational and interpersonal skills. Peak demands in the role will vary from week to week so the selected individual must be adaptable and flexible.
Responsibilities:
Support executive, legal and business development departments with administrative needs, including meeting coordination, expense report processing and planning/oversight of travel needs.
Organize and prepare for board meetings, executive conferences, and annual offsite events.
Greet guests and visitors on behalf of executives.
Manage executives travel logistics and activities, including the scheduling of accommodations, transportation, and meals. Be available to modify or change bookings during business trips as needed.
Process and manage documents and prepare signature packets for the legal department.
Assist with general office services including sorting and distribution of mail, restocking of supplies, etc.
Provide relief for other administrative support when needed, including reception.
Skills and Qualifications:
8+ years of experience in an administrative role reporting directly to upper management, preferably CEO/COO/CFO.
Experience managing travel arrangements for multiple executives concurrently.
Detail oriented with excellent written and verbal communication skills.
Polished with a professional demeanor.
Capable of juggling multiple time sensitive matters while maintaining composure.
Proficient in MS Office
Willingness to work outside of normal office hours on occasion.
Ability to travel for up to 4 days at a time once or twice a year.
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